We started by finding the best apps for every platform: Android, Windows, macOS, and iPhone/iPad. Research for these pieces was exhaustive. The best option is to make sure that the default calendar app is set to Calendar.To that end, we've been hard at work researching the best to-do apps, trying to find the right ones for various use cases. You could choose a different calendar app here, but Apple Calendar will be good enough to do just about all you want to do, and it’s hard-baked into OS X. First, you can set the default calendar app. Set the Default Calendar App.
![]() Paid users can create custom filters and labels, and there are also some basic collaboration features.Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. You can put new tasks in your Inbox and then move them to relevant projects you can also set due dates. That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now, with over 10 million users.Adding tasks was quick on every platform in our tests, thanks in part to natural language processing (type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date). That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. It's also not the simplest. First of all, there's a built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks. TickTick also offers a few features that are above and beyond what other apps offer. Tasks can be organized using lists, tags, and due dates, and there's even the ability to add sub-tasks to any task.TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing. Adding tasks is quick thanks to natural language processing. Here are some examples.TickTick is a fast-growing to-do list app that offers a wide array of features on just about every platform you can imagine. The main interface is clean and friendly, adding tasks is quick, but there's a lot of flexibility below the surface.But the real standout feature here is the deep integration with Microsoft's ecosystem. Microsoft To Do is the result of that, and you can find Wunderlist's DNA throughout the project. It's a great collection of features, unlike anything else on the market.With TickTick's Zapier integration, you can automatically create tasks in TickTick whenever you do things like save a message in Slack or star a new email.In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. There's also a built-in habit-tracking tool, allowing you to review how many days you did or didn't stick to your exercise and diet commitments. Things is somehow both.That is about the highest praise I can give a to-do list app. Here are some examples to get started.To-do list apps tend to fall into two categories: the complex and the minimalist. You're going to be looking at your task list all day—it might as well look good.Microsoft To Do integrates with Zapier, which means you can do things like create a task in To Do whenever important tasks pop up in your other apps. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you're looking at. For example, you can type "add rice to my shopping list," and rice will be added to a list called "shopping."This is also the prettiest to-do list app on the market, in my opinion. Windows users can add tasks using Cortana or by typing in the Start menu. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. It sounds confusing, but it isn't, which really speaks to how well Things is designed.Other applications offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing. Areas can contain tasks or projects projects can contain tasks or headers that can also contain tasks even tasks can contain sub-tasks if you want. Adding tasks is quick and so is organizing them, but there's seemingly no end of variation in ways to organize them. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. This Apple-exclusive application is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. Here's some inspiration.OmniFocus is nothing if not flexible. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.Games are fantastic at motivating mundane activity—how else can you explain all that time you've spent on mindless fetch quests? Habitica, formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it's remarkably effective. Non-Apple users should look elsewhere.You can connect OmniFocus to your other favorite apps with OmniFocus's Zapier integration. There is a web version, currently in testing, but it's intended for occasional usage away from your Apple machines more than anything else. OmniFocus is a power user's dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there's a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.Syncing is offered only between Apple devices. You can even add more views, assuming you have the Pro version.You get the idea. If that doesn't motivate you, nothing will.What's the downside? Habitica isn't a great to-do list for managing long-term projects, so you might need something else for that. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.This is even better when you join a few friends and start a party. You also have a character, who levels up when you get things done and takes damage when you put things off.
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